Project Coordinator

Project Coordinator I

Job Summary
This entry-level role supports the execution of direct marketing campaigns by coordinating project intake, maintaining accurate documentation, and ensuring timely communication across cross-functional teams. Success is driven by accuracy in campaign setup, responsiveness to sales teams, and adherence to established processes and quality standards.

Key Responsibilities

• Capture and validate campaign details from enrollment and intake forms
• Serve as primary point of contact for Sales teams on campaign setup and execution
• Enter and maintain campaign data in internal systems (e.g., Salesforce)
• Coordinate with Sales, Creative, Data, and Production teams on campaign development
• Monitor timelines and ensure deliverables are completed on time and to standard
• Handle client requests and internal inquiries promptly and professionally
• Follow quality control procedures to ensure campaign accuracy and consistency
• Maintain organized, accessible project files across multiple systems
• Identify and escalate discrepancies or missing information
• Support process improvements and documentation standards
• Assist with additional projects/tasks as business needs require

Knowledge, Skills & Abilities

• Basic understanding of project coordination principles (organization, timelines, documentation)
• Strong attention to detail, organization, and multi-tasking skills
• Ability to prioritize and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently and within a team
• Professionalism, reliability, and ownership
• Proficiency in Microsoft Office (Excel, Word)
• Ability to quickly learn systems such as Salesforce

Education & Experience (Required)

• High school diploma or equivalent
• 0-2 years of experience in marketing, project coordination, operations, or customer service

Preferred Qualifications

• Bachelor's degree in Marketing, Business, or related field
• Experience with Salesforce or similar CRM systems
• Exposure to direct marketing or campaign execution processes

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting HR-InfoImpellamNA@impellam.com or fill out this form to request accommodations.